THE WHY

 

Requirement

Programs: CCTR, CSPP, CMIG, CHAN, CFCC, CAPP, CMAP, C2AP, C3AP

California must report information to the federal government on subsidized child care and development programs to receive federal matching grant funds & to comply with state and federally mandated reporting requirements. The CDD-801A & CDD-801B information collection reports are used for this purpose. 

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THE HOW & WHAT

Strategies

Interpreting regulations & putting them into practice can be challenging. Below are strategies to ensure this component is met:

 

CDD-801A

CDD-801A, Monthly Child Care Population Information is the collection in which all agencies report specific information on all families receiving subsidized services.

Due on the 20th of the month following the end of the report period. Exp. Nov 2017 report is due by Dec 20, 2017.

Not submitted by the final date on late notification will have apportionments withheld until report is submitted.

Revise reports as soon as possible if discrepancies are found between what was reported & actually served. Reports are locked after 60 days after they are due. 

LINKS/RESOURCES

Data Definitions

801A Frequently Asked Questions

Step-by-Step Instructions

801A File Format Instructions

801A Due Dates & Lock Dates

 

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CDD-801B

CDD-801B, Monthly Sample Report is the monthly collection limited to about 250 families randomly sampled from all CDD-801A statewide submittals for a given month. 

Agency Directors identified in CDMIS are notified by letter if a family has been selected in the CDD-801B sample.

Letter indicates the sampled month, the number of families sampled & the date the information is due. You will be given 14 days from the date on the notification letter to complete the reports on your families. 

LINKS/RESOURCES

Data Definitions

801B Frequently Asked Questions

801B Step-by-Step Instructions

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CDMIS (Data System)

Child care agencies can log on to the Child Development Management Information System (CDMIS) to fulfill their reporting requirements (password required). Data may either be entered directly (Web Input/Edit) or through an Electronic File Upload

LINKS/RESOURCES

Link to CDMIS Live Login Page

Link to CDMIS Test Site Login Page

CDMIS User Manual & Technical Support

CDMIS Online User Manual

CDMIS Updates

CDMIS Webinars

CDMIS Frequently Asked Questions


CDMIS SNAPSHOT TUTORIALS

The abbreviated training videos listed below were developed by the California Department of Education (CDE). For your convenience, the videos are embedded below; however may also be accessed on the CDE website.

Managing User Access

Covers user access levels, user statuses, and adding/editing users.

Reporting "No Services"

Covers when & how to designate "No Services" for CDD-801A reports.

Update Agency Information

Covers updating agency information, generating data sheets/forms, and adding/editing director or site information.



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