THE HOW & WHAT
Interpreting regulations & putting them into practice can be challenging. Below are strategies to ensure this component is met:
An eligible child participating in a program remains eligible through the end of the succeeding program year. If a child moves from EHS to HS, eligibility must be verified again.
HS eligible means a child or pregnant woman who meets the requirements for age & one of the following criteria's:
Programs are required to develop & implement a recruitment process that is designed to actively inform all families with eligible children within the recruitment area of the availability of services.
Each program contractor annually establishes selection criteria that weigh the prioritization of selection of participants, based on community needs identified in the community needs assessment.
When an opening becomes available, children are prioritized based on a point value system. The following is considered when developing the selection criteria:
Income of eligible families
Age of the child
Special education or early intervention services
Family or child risk factors
No more than 30 calendar days may lapse before a vacancy is filled.
Applications are completed with the parent/guardian through an interview process.
Once the child is selected for enrollment an orientation is held that includes a tour of the facility, completelicensing paperwork & review the program guidelines.
Must maintain an eligibility determination record for each participant.
May keep records electronically or in locked cabinet.
Checklists assist staff in ensuring the eligibility record is consistently organized & serves as a check n' balance system for required documentation.
We developed a template through Google Sheets, which incorporates Google Translate to have a real time conversation with someone who speaks a different language. It may not be a 100% perfect translation, but it's a great way to communicate quickly with someone in another language.
Login to your Google Account
Return to this page
Open the Let's Chat Template
Select File & Make a Copy to your drive
Use the tool to communicate with parents that speak a different language
HS Performance Standards: 1302.12, 1302.13 1302.14, 1302.15