THE WHY

Requirement

Programs: CCTR, CSPP, CMIG, CFCC, CAPP, CMAP, C2AP, C3AP

EESD 05: Correct Fee Assessed - Families with children enrolled are assessed the correct monthly fee according to the current Family Fee Schedule issued by the California Department of Education with the exception of families certified in a part-day/partyear CSPP program.

 
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Training

THE HOW & WHAT

Strategies

Interpreting regulations & putting them into practice can be challenging. Below are strategies to ensure this component is met:

 

Fee Schedule

Use the Family Monthly Fee Schedule prepared & issued by the California Department of Education (CDE), with an effective date of effective July 1, 2017

Determination & assessment of a parent’s fee is based on family size & their average monthly gross income

Part-Time Fee: Certified need of less than 130 hours per month

Full-Time Fee: Certified need of 130 hours or more per month

LINKS/RESOURCES

Family Fee Schedule 2018

EESD Family Fee Rate Calculator

 


Assessment

Assess family fees at initial certification, recertification or if a parent voluntarily reports changes to reduce their fees.

If family has more than 1 child, assess fee based on the child who is enrolled for the longest period. 

Do not, under any circumstance, recalculate family fees based on a child’s actual attendance.

Predictable Schedules: Use the total monthly certified hours of care to determine if fee is part-time or full-time.

Unpredictable  Schedules: Average hours of the parent’s schedule for the 4 months preceding certification. If no history, base on the hours the parent is expected to work.

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Exemptions

The following families are exempt from family fees:

  • Families receiving CalWORKs cash aid

  • Part-day California State Preschool Program 

  • CPS & At-Risk Children may be exempt from paying a family fee for 12 months (Referral letter must request income to be waived)

 

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Fee Effective Dates

Initial Enrollment: Fee is effective on the 1st day of care. 

Recertification: Fee reduction effective on the 1st of the month following approval. Fee increase effective on the 1st day of the month after appeal period is exhausted. 

Voluntary Request: Fee reduction effective on the 1st of the month following receipt & approval. 

Appeal Date: Always 14 calendar days (hand delivered) or 19 calendar days (mailed) from the issue date.

LINKS/RESOURCES

Request to Change Services: Center-Based

Request to Change Service: Alternative Payment

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Payment

Family fees are due monthly prior to services.

If delinquent after 7 calendar days a NOA to terminate due to delinquent fees must be issued.

Grant a fee credit equal to the amount paid to another service provider. Parent must provide copies of receipts or cancelled checks & agency apply's the credit to the subsequent billing month.

Provide an original copy of a pre-numbered receipt to each person who pays a fee.

LINKS/RESOURCES

Family Fee Responsibility

Plan for Payment of Delinquent Fees

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Record Keeping

Provide parents with their written policy at the time of initial enrollment.

Maintain a record of each family’s fee assessment.

 

 

 

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THE BOTTOM LINE

Monitoring

This program monitoring tool may be used to document self-monitoring & the required annual program self-evaluation

 
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Reference

Education Code: 8246(c), 8250(d)(3), 8263(g) and (h)
Title 5: 18078(g), 18108- 18116
Management Bulletin: 17-11

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