Requirement

Programs: Part-Day CSPP, CHAN

Families with children enrolled in the program have met the eligibility requirements of that contract, and the required documentation is complete.  A family data file must be established for each family, including a completed Application for Services and supporting documentation.

Strategies

Interpreting regulations & putting them into practice can be challenging. Below are strategies to ensure this component is met:

Steps to Efficiently Managing Eligibility & Beyond

1. Download Resource Guide (May update to include agency specific strategies/forms)

2. Watch Training Video (if applicable)

3. Review Strategies

4. Complete Knowledge Check:

   • Individual for eLearning

   • Group for in-person learning (Group Facilitator must sign-up for a free Kahoot.com account)

5. Repeat steps 2-4 for each section

LINKS/RESOURCES

Participants Learn to Use Kahoot! Fun Trivia

Selection Criteria

Admission priorities for part-day CSPP programs is as follows:

• First: CPS or At-risk of abuse, neglect or exploitation

• Second: 4 year olds (Birthday on or before Dec 1st) in ranking order

• Third: 3 year olds (Birthday on or before Dec 1st | If 3rd birthday is on or after December 2nd, child may be enrolled on or after 3rd birthday) in ranking order

• Fourth: Income eligible 3 & 4 year-old children whose income is not more than 15% above the income threshold 

• Fifth: Exceptional needs over income 3 & 4 year old children 

LINKS/RESOURCES

Part-Day Preschool Parent Handbook Template

Income Ranking Chart

Age Eligibility & Income Guidelines Reference Sheet 2019-2020

Application Requirement Parent Checklist: Part Day

Incomplete File Notice: Part-Day

Family Selection (PDF)

Family Data File

State program eligibility documentation must be maintained in a family data file, which is stored in a locked cabinet.

Checklists assist staff in ensuring the family data file is consistently organized and serves as a check n' balance system for required documentation.

LINKS/RESOURCES

Family Data File Checklist: Part Day

Child Data File Checklist

Family Data File (PDF)

Family size is determined at the time of certification, recertification & per parent voluntary request

At least one document for ALL children counted in the family size must be on file that indicates the relationship of the child to the parent

LINKS/RESOURCES

Sample Family Size Scenarios

Family Size (PDF) 

Eligibility Criteria

Beyond age eligibility as defined in the selection criteria section listed above, eligibility is based on either child or family eligibility.  Once a family establishes eligibility, they will remain eligible & receive services until the end of the school year.

LINKS/RESOURCES

Tools

Countable & Non-Countable Reference Sheet

Electronic Income Calculation Worksheet

Income Ranking Chart

Age Eligibility & Income Guidelines Reference Sheet 2019-2020

Eligibility Forms

CPS Sample Referral Letter

At-Risk Sample Referral Letter

Employment/Income Verfication

Homeless Sample Referral Letter

Self-Identification of Homelessness

Self-Certification of Income (Used as last resort)

Eligibility (PDF) 

Application for Services 

Applications are completed with the parent/guardian through an interview process. Confidential Application for Child Development Services and Certification of Eligibility, also known as the EESD 9600, must be completed within 30 days prior to child starting preschool. 

Note: Part-day CSPP's have 120 calendar days prior to the first day of the new preschool year to certify eligibility & enroll families.

LINKS/RESOURCES

Application for Services: EESD 9600

Application for Services (PDF)

Notice of Action

Issue a Notice of Action (NOA) to approve or deny services.

The NOA must be mailed or delivered to the parent within 30 calendar days from the date the EESD 9600 was signed 

LINKS/RESOURCES

Notice of Action

Notice of Action (PDF)

Multilingual Communication

We developed a template through Google Sheets, which incorporates Google Translate to have a real time conversation with someone who speaks a different language. It may not be a 100% perfect translation, but it's a great way to communicate quickly with someone in another language.

1. Login to your Google Account

2. Return to this page

3. Open the Let's Chat Template

4. Select File & Make a Copy to your drive

5. Use the tool to communicate with parents that speak a different language

LINKS/RESOURCES

Let's Chat: Making Connections Across Language Barriers

Monitoring

This checklist may be used to thoroughly review family data files & attendance

This tool may be used to document self-monitoring & program-evaluation