THE HOW & WHAT
Interpreting regulations & putting them into practice can be challenging. Below are strategies to ensure this component is met:
Steps to Efficiently Managing Eligibility & Beyond
Download Resource Guide (May update to include agency specific strategies/forms)
Watch Training Video (if applicable)
Complete Knowledge Check:
Individual for eLearning
Group for in-person learning (Group Facilitator must sign-up for a free Kahoot.com account)
Repeat steps 2-4 for each section
Admission priorities for part-day CSPP programs is as follows:
First: CPS or At-risk of abuse, neglect or exploitation
Second: 4 year olds (Birthday on or before Dec 1st) in ranking order
Third: 3 year olds (Birthday on or before Dec 1st | If 3rd birthday is on or after December 2nd, child may be enrolled on or after 3rd birthday) in ranking order
Fourth: Income eligible 3 & 4 year-old children whose income is not more than 15% above the income threshold
Fifth: Exceptional needs over income 3 & 4 year old children
Family Data File
State program eligibility documentation must be maintained in a family data file, which is stored in a locked cabinet.
Checklists assist staff in ensuring the family data file is consistently organized and serves as a check n' balance system for required documentation.
Family size is determined at the time of certification, recertification & per parent voluntary request
At least one document for ALL children counted in the family size must be on file that indicates the relationship of the child to the parent
Beyond age eligibility as defined in the selection criteria section listed above, eligibility is based on either child or family eligibility. Once a family establishes eligibility, they will remain eligible & receive services until the end of the school year.
Self-Certification of Income (Used as last resort)
Application for Services
Applications are completed with the parent/guardian through an interview process. Confidential Application for Child Development Services and Certification of Eligibility, also known as the EESD 9600, must be completed within 30 days prior to child starting preschool.
Note: Part-day CSPP's have 120 calendar days prior to the first day of the new preschool year to certify eligibility & enroll families.
Notice of Action
Issue a Notice of Action (NOA) to approve or deny services.
The NOA must be mailed or delivered to the parent within 30 calendar days from the date the EESD 9600 was signed
We developed a template through Google Sheets, which incorporates Google Translate to have a real time conversation with someone who speaks a different language. It may not be a 100% perfect translation, but it's a great way to communicate quickly with someone in another language.
Login to your Google Account
Return to this page
Open the Let's Chat Template
Select File & Make a Copy to your drive
Use the tool to communicate with parents that speak a different language
THE BOTTOM LINE
This checklist may be used to thoroughly review family data files & attendance
This tool may be used to document self-monitoring & program-evaluation
Education Code: 8201(a), 8208(i)(ad)(ai)(aj), 8231, 8235, 8236, 8237, 8238.4, 8239,8246(a), 8250, 8263, 8263.1
Title 5: 18078, 18081–18085, 18089, 18090, 18096, 18100, 18102, 18103(a)(1)(2), 18107, 18118, 18131, 18133, 18191, 18211, 18212